Running a cleaning business means you are always on the move — and the last thing you want to do at the end of a long day is sit down and write quotes by hand. Yet how you quote a job is often the difference between winning a loyal long-term customer and losing them to a competitor who simply responded faster.
This guide covers everything you need to know about choosing and using quoting software for your cleaning business — from what to include in a cleaning quote to how to send one that gets accepted within hours.
What Should a Cleaning Quote Include?
A professional cleaning quote should leave the customer with no unanswered questions. Vague quotes create hesitation — detailed quotes create confidence. Here is everything a great cleaning quote must include:
The Hidden Cost of Manual Quoting
Most cleaning business owners underestimate how much time they lose to manual quoting. Writing out quotes by hand, emailing PDFs back and forth, or texting prices from your phone adds up to hours every week — hours you could spend cleaning, marketing or resting.
Worse, manual quotes often look unprofessional. A handwritten note or a basic text message price does not inspire confidence — and customers who are comparing multiple cleaners will almost always choose the one who sends a clean, branded, itemised quote.
The solution is not to work harder — it is to quote smarter.
How to Price a Cleaning Job Correctly
Pricing is where most cleaning businesses struggle. Charge too little and you burn out. Charge too much and you lose the customer. Here is a reliable framework for pricing any cleaning job:
Hourly Rate Pricing
The simplest method. Calculate how many hours the job will take, multiply by your hourly rate and add supplies cost. A typical residential cleaning rate ranges from £15 to £35 per hour depending on your location and the type of clean.
Room-Based Pricing
Charge a fixed rate per room or per square foot. This works well for regular domestic cleans where the scope is predictable. For example — bedroom £15, bathroom £20, kitchen £25, living room £15.
Job-Based Fixed Pricing
For end of tenancy or deep cleans, quote a fixed total price based on the property size. A 2-bedroom end of tenancy clean might be priced at £180 to £280 depending on condition and location.
Add-On Services
Always offer optional extras — oven cleaning, carpet shampooing, window washing, fridge cleaning. These add-ons can increase your average job value by 20 to 40% with minimal extra time.
What Good Quoting Software Does For Your Cleaning Business
The right quoting software transforms how your cleaning business operates. Here is what it should do for you:
Build quotes in under 2 minutes
Select your services, set quantities and prices, and generate a professional branded quote instantly. No templates to fill in manually, no formatting headaches.
Send via email instantly
Your customer receives a clean, professional quote link they can open on any device. No PDFs, no attachments, no back and forth.
Digital acceptance and signature
Customers can accept and digitally sign your quote directly on their phone. You get an instant notification the moment they confirm.
Convert to invoice in one click
Once the job is done, convert your accepted quote to a numbered invoice instantly. All line items carry over automatically.
Track all your quotes in one place
See which quotes are pending, accepted or rejected. Follow up at the right time. Never lose track of a potential job again.
